Usage of SmartArt in PowerPoint
You can use the SmartArt option in PowerPoint to easily incorporate charts and many other types of diagrams into presentations. A SmartArt graphic is a visual representation of ideas and information, and a chart is a visual illustration of numeric data or value. With SmartArt in PowerPoint, you don’t have to individually create all the shapes and connectors between boxes in a diagram. While charts are designed for numbers, SmartArt graphics are designed for text.
Use SmartArt graphics if you want to do any of the following:
How to Create a SmartArt graphics and add text to it
Add or delete shapes in your SmartArt graphics
If the SmartArt Tools or Design tab is not visible, make sure that you have selected the SmartArt graphic once again. You will have to double-click the SmartArt graphics tab to open the Design tab.
The different types of SmartArt:
Depending on the type of data that you are presenting, some types of charts are convenient than others. But no worries, there are no rules on how to use SmartArt, just suggestions only.
The SmartArt list style is the best you can use when you have a bulleted list of data to make it more visually appealing in in PowerPoint.
Lists are pretty adaptable. There is a variety of SmartArt styles in PowerPoint, of ranges from simple “Basic Blocks” to “Vertical Lists” that show things in a sequenced, descending order. Start with a list style and iterate from there, if you are not sure which style to use.
The Cycles smart arts are somewhat same as process maps, but they are continuous in nature. Use a Cycle type chart when you want to map a process that will keep on going.
Cycles are continuous and ongoing processes. If you are running a company where the processes flow each month similarly, it is more convenient to use cycles to capture those processes
Process flows are one of the best and easy ways to use SmartArt. If you are working with teams or groups to document how a process must work, SmartArt is a great visual map to capture the processes.
The Process SmartArt styles can help you to record how things must happen, (process by process) step by step. If you are making a product, you can use a Process SmartArt to show how each and every manufacturing process is carried out in steps.
Hierarchies are designed to show how things descend in an organization or process. One natural use for this type of chart is building an organizational chart for a company or group of individuals.
Another use of hierarchy is to show the different individual parts of a larger whole. For example, using a hierarchy to show the raw materials inside a finished product.
Matrix is somewhat like a relationship chart, but it is more about taking a single object and splitting it or dividing into equal parts that make up the whole object.
A relationship is generally used to show how individual parts relate. In the examples below, you can see that there are a variety of relationship charts: balance, funnels, and hexagon cluster.
The common thing between all of these is that all these charts show how each part relate to one another.
Pyramids can be defined as hybrids between hierarchies and process charts. Each pyramid is unique and shows how each part of the pyramid fit in together.
The Picture category in PowerPoint SmartArt is a bit like an odd one. It contains styles from different categories but makes it easy to add an image (or images) from your PC.
Never settle for the default template for diagrams. The power of SmartArt depends on the way you make use it. Explore all the options till you have a satisfying result.