How to insert videos into PowerPoint

How to insert videos into PowerPoint

PowerPoint provides the option for you to insert a video onto a slide and play it during your presentation. This is a great way to make your presentation more interesting and engaging for your audience.

You can even edit the video within PowerPoint and also customize its appearance. For example, you can add effects, trim, and much more.


To insert a video from a file:

  • First, open the slide in which you want to add the video. You can embed the video on any slide in your presentation.
  • Click the Insert tab which will display the various Insert options.
  • From the Insert Media section click the Video A small menu will appear.
  • Select Video on My PC. This will open the file browser.
  • Browse and select the video you want to add with the help of the file explorer. When looking for your video file, remember these:
    • Different versions of PowerPoint support different video formats. The PP 2016 supports the most types of files, including MKV and MP4, while 2010 supports the least (just WMV, ASF, MPG, and AVI).
    • Try to avoid the AVI format, as these often require additional codecs that make playback difficult.
  • Adding the video to your presentation takes time and will vary depending on the size of the video. The progress will be displayed at the bottom of the screen.
  • Click the Playback tab to adjust playback settings for the video that you have added. If you don’t see the tab, make sure the video has been selected.
  • You can select how the video will start playing from the Start drop-down menu. By default, the video will need to to be clicked to start playing. If you choose Automatically, the video will start as soon as the slide opens.


To insert an online (YouTube) video

  • Open the YouTube video that you want to embed.
    • Powerpoint supports only YouTube (only streaming site) for embedding videos.
  • Click Share on the YouTube page and the sharing options for the video will be shown.
  • Click the Embed tab after you click Share.
  • Copy (Ctrl+C)the highlighted embed code.
  • Open the particular slide in which you want to embed the video.
  • Click the Insert tab in PowerPoint, and an option to insert different types of objects into your presentation will open up.
  • Select the Video and then Online Video If you are using PowerPoint 2010, select Video from Web Site
  • Paste (Ctrl+V) the copied code in the Paste embed code here
  • Embed the video. After a few minutes, the video will appear on the slide. It will just look like a solid black box.
  • Click the Playback tab and the playback options for the video will open up. If the Playback tab is not visible, make sure the video you inserted is currently selected.
  • Select how the video must play from the Start drop-down menu. If you don’t select one of the options, your video won’t play during the presentation.
    • There are a few other playback options you can adjust here, but the “Start” option is the most vital for the video to work.
  • It is compulsory for you to be online when you are presenting the presentation. The YouTube video will only play if you are connected to the internet. Embedding the video does not let you play it offline.

Working with the videos in PowerPoint

To preview a video:

  • Select a video of your choice.
  • Click the Play/ Pause button displayed below the video. The video will begin playing, and the timeline next to the Play/Pause button will advance.
  • Click anywhere on the timeline to jump to a different part of the video.

To move a video:

  • Click and drag to move a video to a new location on a slide.

To resize a video:

  • Click and drag the corner points until the video is of the desired size.

Note: The corner point handlings will resize a video while without distorting its original aspect ratio. If you use the side sizing handles, the video will become distorted.

To delete a video:

  • Select the video you wish to remove, then press the Delete or Backspace key on your keyboard.


Video options

Some other options are available which you can use to control how your video will play. These are found in the Video Options group on the Playback tab.

  • Start: Controls whether the video starts automatically or when clicked
  • Volume: Changes the audio volume for the video
  • Play Full Screen: Lets the video fills the entire screen while playing
  • Loop until Stopped: goes on replaying the video until stopped
  • Hide While Not Playing: Hides the video when not playing
  • Rewind after Playing: Returns the video to the beginning when it is finished playing


Editing and formatting a video

Several options are available on the Playback tab that can be used to edit your video. You can trim your video, add a fade out and fade in, and also add bookmarks that will allow you to jump to specific points in the video.

Note: Most of the features on the Playback tab can only be used with videos that are inserted from a file and not with any embedded videos.

To add fade in and fade out to the video:

  • From the Playback tab, locate the Fade In and Fade Out fields.
  • Type the desired values to adjust the fade times.

To trim a video:

  • Select the desired video and click the Playback tab.
  • From the tab click the Trim Video
  • Make use of the green handle to set the start point and the red handle to set endpoint, from the dialog box.
  • To preview the video, click the Play button.
  • When you are done trimming the video, click OK.

To add a bookmark to the video:

  • Locate the part of the video you want from the timeline.
  • Click Add Bookmark from the Playback
  • The bookmark will appear on the timeline. Click the bookmark to jump to that location whenever you need.

Formatting the appearance of a video

Like pictures, PowerPoint allows you to format the appearance of a video by applying a video style,  changing the shape, adding a border and applying effects.

Create a poster frame:

Add a poster frame to a video, which is the placeholder image your audience will see before the video starts playing. The poster frame is usually just a frame taken from the video itself.

  • Click the timeline and locate the desired part of the video.
  • From the Format tab, click Poster Frame. Select Current Frame from the menu that appears.
  • The current frame will become the poster frame.

Apply a video style:

  • Select the video and click the Format
  • In the Video Styles group, click the down arrow to display all the available video styles.
  • Select any style.
  • The new style will be applied to the video.

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